The minutes of the virtual AGM, held during lockdown in 2021, can be found below:
VIRTUAL ANNUAL GENERAL MEETING 2021
MINUTES of the Annual General Meeting held via electronic means on the 19th day of April 2021 commencing 7.30pm
Trustees: Tracey Abbott, Brian Evans, Mike Pinchien, John Swaffield, John Szostek, Geoff Wilde. VIRTUAL FACILITATOR. John Swaffield, Hon Secretary
1. Proxy Votes
The Chair of Trustees, Mr J Szostek, had received a total of 87 proxy votes, as listed attached, from Members and one Member Trustee entitled to vote under Clauses 11 (a) and 9  (a) of the Constitution. All 87 had vested voting rights in the aforesaid Chair.
The statutory period of Notice of the Annual General Meeting had been given to Members. A quorum of the Members was present via proxy votes.
3. Ordinary Resolution - Minutes
The Minutes of the Annual General Meeting held on 20th April 2020 were taken as read. Whereupon, Proposed by Mr G Wilde, Seconded by Mr M Pichien, IT WAS UNANIMOUSLY RESOLVED that the Minutes are hereby approved and adopted. There were no actions arising.
4. Ordinary Resolution - Charity Trustees’ Report
The Chair of Trustees had previously distributed the Trustees’ Annual Report for the year ended 31st December 2020 to all Members. Whereupon, Proposed by Mrs T Abbott, Seconded by Mr G Wilde, IT WAS UNANIMOUSLY RESOLVED that the Charity Trustees’ Report be and it is hereby approved and adopted.
5. Ordinary Resolution – Financial Report and Accounts
The Treasurer had previously distributed the Financial Report and Accounts for the year ending 31 December 2020 to all Members. Whereupon, Proposed by Mr B Evans, Seconded by Mr M Pinchien, IT WAS UNANIMOUSLY RESOLVED that the said Financial Report and Accounts be and they are hereby approved and adopted.
6 Ordinary Resolution – Retirement/Appointment of Charity Trustees
The Constitution requires one third of the Trustees to retire by rotation each year. The four Trustees retiring this year were Mrs T Abbott, Mr B Evans, Mrs M Gent, Mr G Wilde. All four being eligible offered themselves for re-election. There were no other nominations and re-election would not exceed the maximum number of Trustees allowed under the Society’s Constitution. Whereupon, Proposed by Mr J Szostek, Seconded by Dr J Swaffield, IT WAS UNANIMOUSLY RESOLVED that the said persons be and are hereby elected to serve as Trustees of the Society for the ensuing three years.
7. Special Resolution – Changes to the Constitution
No proposed amendments to the Society’s Constitution had been received.
8. Any Other Business
THERE having been no other business submitted, the Virtual Meeting closed.
Chair of Trustees Date: