The minutes of the virtual AGM, held during lockdown in 2021, can be found below:
VIRTUAL ANNUAL GENERAL MEETING 2021
MINUTES of the Annual General
Meeting held via electronic means on the 19th day of April 2021 commencing 7.30pm |
PARTICIPATING:
Trustees: Tracey Abbott, Brian Evans, Mike
Pinchien, John Swaffield, John Szostek, Geoff Wilde. VIRTUAL FACILITATOR. John
Swaffield, Hon Secretary
1. Proxy
Votes
The Chair of Trustees, Mr J Szostek,
had received a total of 87 proxy votes, as listed attached, from Members and one
Member Trustee entitled to vote under Clauses 11 [6](a) and 9 [1] (a) of the
Constitution. All 87 had vested voting
rights in the aforesaid Chair.
2. Notice
The statutory period of Notice of
the Annual General Meeting had been given to Members. A quorum of the Members was present via proxy
votes.
3. Ordinary Resolution - Minutes
The Minutes of the Annual General
Meeting held on 20th April 2020 were taken as read. Whereupon, Proposed by Mr G Wilde, Seconded
by Mr M Pichien, IT WAS UNANIMOUSLY RESOLVED that the Minutes are hereby approved
and adopted. There were no actions arising.
4. Ordinary Resolution - Charity Trustees’
Report
The Chair
of Trustees had previously distributed the Trustees’ Annual Report for the year
ended 31st December 2020 to all Members. Whereupon, Proposed by Mrs T Abbott, Seconded
by Mr G Wilde, IT WAS UNANIMOUSLY RESOLVED that the Charity Trustees’ Report be
and it is hereby approved and adopted.
5. Ordinary Resolution – Financial
Report and Accounts
The
Treasurer had previously distributed the Financial Report and Accounts for the
year ending 31 December 2020 to all Members. Whereupon, Proposed by Mr B Evans, Seconded by
Mr M Pinchien, IT WAS UNANIMOUSLY RESOLVED that the said Financial Report and
Accounts be and they are hereby approved and adopted.
6 Ordinary
Resolution – Retirement/Appointment of Charity Trustees
The
Constitution requires one third of the Trustees to retire by rotation each
year. The four Trustees retiring this
year were Mrs T Abbott, Mr B Evans, Mrs M Gent, Mr G Wilde. All four being eligible offered themselves for
re-election. There were no other nominations and re-election would not exceed
the maximum number of Trustees allowed under the Society’s Constitution. Whereupon,
Proposed by Mr J Szostek, Seconded by Dr J Swaffield, IT WAS UNANIMOUSLY RESOLVED
that the said persons be and are hereby elected to serve as Trustees of the
Society for the ensuing three years.
7. Special Resolution – Changes to
the Constitution
No proposed
amendments to the Society’s Constitution had been received.
8. Any
Other Business
THERE having been no other business submitted,
the Virtual Meeting closed.
Signed:
Facilitator: Date:
Chair
of Trustees
Date:
